BYU Canvas Info Center Submit Grades from All Course Types to AIM

Below are instructions for importing final ("total") grades for students from the Canvas Gradebook into AIM. These instructions should be followed for all teachers in all situations. Alternatively, teachers can also enter final grades into AIM manually, or use the Canvas Gradebook CSV export to extract final grade data and import / enter into AIM.

Note: The previously-available method that used a sync button on the Canvas Gradebook is no longer available, due to changes in Canvas architecture. All teachers who wish to initiate a grade sync from Canvas must now do so from AIM, using the instructions below.

1. AIM Grade Roll

Navigate to the Grade Roll in AIM. This can be found at: https://y.byu.edu/ry/ae/prod/grades/cgi/gradeRoll.cgi.

Click on the Roll button associated with the class you’re submitting grades for.

2. Autofill Grades from Canvas

Select Autofill Grades From Canvas. Final grades will be imported from Canvas

If your grades didn’t import correctly, take a look at this article: Check Canvas Grading Scheme

NOTE: When grades are imported from Canvas, any assignment that hasn’t been graded will be assigned an automatic 0. This potentially results in a slight discrepancy between grades displayed in Canvas and grades pulled into AIM. In order to avoid this, it is recommended that as assignments are completed throughout the semester, 0’s are entered for all missing assignments in the Canvas gradebook. This helps both students and instructors to see their actual grade, rather than the grade based only on completed assignments.

3. Review Grades

Review the imported grades. Make sure that each student has a grade, and that grades are accurate. Manually correct individual errors as necessary.

NOTE: Letter grades will automatically be assigned according to the default BYU A - E grade scale.

If you want to use a different grading scale, visit this article: Change Canvas Grading Scheme .

4. Failing Grades

In the case that a student receives a failing grade (E), indicate [1] whether the student has attended class or done any work. Possible responses include "Yes," "No," and "Don't Know." In the case that a student receives a failing grade (E) and has attended class or done any work ("Yes"), enter [2] the date of last attendance or submitted work. This information is required by the government for purposes of financial aid.

5. Saving and Finishing

When you're finished (or need to take a break), push one of the following buttons:
Save - Push this to save your current progress, so that you can return and finish later.
Submit - Push this to submit grades to the Registrar's Office.

NOTE: After pushing "Submit," you will not be able to make any more changes to the grades.

Post - Push this to post grades to students' progress reports / school records.

NOTE: After pushing "Post," you will not be able to make any more change to the grades. If you have not yet pushed "Submit," when you push "Post," grades will also be sent to the Registrar's Office. You are required to "Post" your grades prior to the grade submission deadline.

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